The Opportunity

ventureLAB is seeking a Finance Operations Intern to provide basic administrative and transactional support for the ventureLAB finance team. This role focuses on routine day-to-day tasks including data entry, receipt processing, invoice logging, and basic spreadsheet upkeep.

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Project Scope & Key Deliverables‍

The intern will be mentored for the following milestones during their term:

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Finance Inbox & Vendor Support

• Monitor and administer the finance inbox, prioritize incoming requests, and route emails to the appropriate team members.
• Identify vendor invoices and support documentation received by email and upload them to the accounting system.
• Organize and file emails and related documentation to maintain an accurate and accessible finance inbox.
• Setup new vendor profiles in the accounting system once approved.
• Respond to vendor inquiries regarding invoices, payments, account status, and supporting documentation.

‍Accounts Payable & Data Entry

• Code and post vendor invoices in the accounting system, ensuring appropriate approvals and supporting documentation are attached.
• Confirm the monthly member invoicing list with the ISC Team for completeness, accuracy and timely billing.
• Match corporate credit card receipts to corresponding bank feed transactions.‍

Accounts Payable Payment Runs

• Prepare the weekly Accounts Payable (AP) report for review and approval by the Controller.
• Set up weekly vendor payments in Plooto following appropriate review and approval procedures.
• Process additional payments in Plooto as required and ensure payment documentation is complete and properly maintained.

Accounts Receivable & Collections

• Prepare weekly Accounts Receivable (AR) statements for delinquent accounts.
• Support collection activities by providing accurate account information and responding to customer payment inquiries as required.
• Setup new customer accounts in the accounting system once approved.‍

‍‍Finance Administration

• Organize digital finance folders, scan paper documents, and maintain clear records for historical reporting and audit retrieval.
• Other finance related tasks assigned as required.

Requirements

• Currently enrolled in a post-secondary diploma or degree program in Accounting, Business Administration, Office Administration, or Finance.
• Working knowledge of Microsoft Excel (data entry, simple sum formulas) and basic computer applications (Google Sheets, Outlook, PDF management).
• Ability to spot numerical errors and verify receipt amounts accurately.
• Strong organizational skills and the ability to handle sensitive financial information with confidentiality.

Allowance and Work Model

• To mitigate personal financial impact for those commuting to or working alongside the ventureLAB team in Markham, all selected participants qualify for a Monthly Travel and Meal Allowance of up to $1,000.00, issued through semi-monthly reimbursements of up to $500.00.
• Work Model: Onsite (Markham, Ontario), 5 days a week. 
• Project Duration: 32 weeks
• Hours: 37.5 hours per week.
• ventureLAB does not use Artificial Intelligence (AI) tools to screen, assess, or select candidate applications.

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How to Apply & Accessibility: Interested candidates should submit their resume and a brief note explaining why they are the right fit for the finance operations internship to hr@venturelab.ca. If you require any accommodation during the application or interview stage, as per the Accessibility for Ontarians with Disabilities Act (AODA), please let us know in your application or contact us directly.

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‍About ventureLAB

‍ventureLAB is a not-for-profit leading global founder community for hardware technology and enterprise software companies in Canada. Our organization is led by seasoned entrepreneurs and business leaders with decades of industry experience in building IP-rich start-ups, scale-ups, and global multinationals to help businesses scale. Located at the heart of Ontario’s innovation corridor in York Region, ventureLAB is part of one of the biggest and most diverse tech communities in Canada. Since 2011, ventureLAB has enabled over 4,000 tech ventures to create over 6,800 jobs and raise more than $420 million in investment capital through our initiatives focused on raising capital, talent retention, technology and IP commercialization, and customer acquisition. Together with our community of entrepreneurs, innovators, investors, and partners, we enable technology startups to accelerate the commercialization of transformational products on a global scale. ventureLAB is home to the Hardware Catalyst Initiative — Canada’s only lab and incubator for hardware and semiconductor-focused companies.

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Our Mission
Powering hardtech founders to build and scale globally competitive ventures that advance Canada & knowledge-based economy.

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Our Vision
Born Global. Built to Scale. Inclusive by Design. Inspire a new generation of global founders who choose Canada to scale IP-rich tech titans creating innovative hardware and scale-ready enterprise software solutions that transform communities and establish a blueprint for a more sustainable, inclusive tech ecosystem.

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Our Values — Team RIVIR

• Relentless: We are tenacious and resilient. We follow through and remove roadblocks so together we succeed and go further.
• Inclusive: We are empathetic, open-minded and collaborate respectfully so that we build trust with each other and value diverse opinions, ideas and perspectives to learn and make better decisions.
• Visionary: We inspire bold futures with our founders, team, partners and community by challenging each other respectfully and thinking differently.
• Innovative: We celebrate ingenuity and empower the team to create new ideas, processes and strategies. We are curious and resourceful by asking questions for clarity.
• Results: We are proactive and plan. We are accountable and focused. We are direct and transparent through fact-based discussions.

ventureLAB is made up of passionate, driven individuals, and is growing quickly. It is a fast-paced, flexible environment where individual contributors make a big difference and work collaboratively to achieve shared goals. We are proud to be one of Canada’s Most Admired Corporate Cultures and a Great Place to Work®.

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